Apply to Become a Proctor

Application Process for First-Year Proctorship

We are delighted that you are interested in becoming a First-Year Proctor! Please familiarize yourself with the responsibilities and eligibility requirements below. You are invited to attend an information session to hear from current proctors and learn about making a difference in the lives of first-year students. Inquiries may also be directed to the Dean of Students Office.

Responsibilities and Requirements:

Typical proctor responsibilities include academic advising, community building, and enforcement of College rules. Proctors are appointed for the academic year, and the appointments are reviewed and, if appropriate, renewed annually. Proctors are required to live in the first-year dormitories, in rooms or suites assigned by the senior staff of the Dean of Students Office, and are expected to take meals in Annenberg Hall with their students.

Proctors communicate frequently with the Resident Dean of First-Year Students who supervises them. All proctors work closely with their senior proctors and their colleagues on the Board of First-Year Advisers, as well as with designated members of the Bureau of Study Counsel, University Health Services, and Mental Health Services.

Being consistently present in the dormitory and regularly available to students is absolutely requisite to successful performance as a proctor. Commitments are often more extensive at the start and at the end of each term, and proctors are expected to resolve any scheduling conflicts during the orientation, reading, and examination periods in favor of their proctorial responsibilities.

Eligibility Requirements

  • A Bachelor's degree, or equivalent.
  • Enrollment as a degree candidate in a Harvard graduate or professional school; or a minimum of half-time employment in the University, in an exempt-level position.
  • A preference for two or more years' availability to serve as a proctor (not a requirement).
  • Evidence of competence, sensitivity, maturity, and judgment in dealings with peers, professional colleagues, and younger men and women.
  • Commitment to learning about the academic and extra-curricular opportunities available to first-year students at Harvard.

Application Process

The 2019-20 proctor application is available now, with a priority deadline of Friday, January 4, 2019. Applications received after the priority deadline will be reviewed on a rolling basis until all anticipated vacancies are filled. To be notified when the application is available, please email the First-Year Experience Office.

A complete application to the proctor program consists of the following elements:

  • Online application form
  • One letter of recommendation
  • Two additional references
  • CV/resume
  • Response to essay question (in the online application)

The proctor selection committee meets regularly in January and February to review completed applications; candidates whose applications meet the committee’s criteria are invited for a 30-minute interview with one of the committee members. Following the first round interview, select candidates will be invited to a second round interview over a meal with a current proctor and group of first-year students.

Frequently Asked Questions

What if my University affiliation is pending?

If your affiliation is unconfirmed, please let us know by May 01, or as soon as possible, if you are admitted to your graduate program or begin an exempt-level position. Unfortunately, we are unable to interview candidates whose affiliation is not confirmed.

What should I expect from my proctor interview?

First round interviews are approximately half an hour in length and are usually a conversation about the position, your fit for it, and may include a response to a typical scenario that might play out in a freshman dorm among students. Candidates invited back for a second round can expect a casual conversation over a meal with a current proctor and group of students.

Are there dates I must be in residence throughout the year?

Yes, proctors are generally expected to be present during the entire year, until spring exams conclude on May 18, 2019. There are also several required in-residence dates – including monthly meetings with one’s resident dean – when travel away from campus is restricted.

Is there a training period for new proctors?

Yes, proctors are expected to attend a three-day training period in August just before new student move-in day. Trainings are full-day and comprehensive, featuring resources from support offices (University Health Services, Bureau of Study Counsel, Advising Programs Office).